Keeping your property clean and well-maintained is crucial for providing guests with a positive experience. The Housekeeping App in MangoBeds simplifies these tasks, allowing you to schedule cleanings, create repetitive assignments, and manage your team effortlessly. By automating routine chores, you can focus on delivering a warm and welcoming environment for your community.
Introduction
The Housekeeping App streamlines the day-to-day management of cleaning and maintenance activities. With it, you can:
- Plan Ahead: Schedule cleaning tasks and assign them to your units and staff members in advance.
- Automate Repetitive Duties: Reduce manual oversight by setting tasks to repeat at your chosen intervals.
- Enhance Team Coordination: Keep everyone on the same page with a centralized overview of all housekeeping tasks.
This guide will walk you through installing the Housekeeping App, creating and customizing tasks, and visualizing them on the calendar.
Installing the Housekeeping App
- Access the Apps Section:
Log in to your MangoBeds dashboard. On the left sidebar, select “Apps”. - Find the Housekeeping App:
Scroll through the available apps until you find “Housekeeping”. - Install the App:
Click on “Install” and follow the on-screen instructions. Once installed, you’ll have immediate access to the Housekeeping interface.
Note: You can cancel your subscription to the Housekeeping App at any time.
Creating a Task
Housekeeping tasks can range from simple quick cleans to thorough turnarounds between guest stays. Here’s how to set one up:
- Add a New Task:
From the Housekeeping App, click “Add Task” or “New” to open the task creation form. - Name Your Task:
Give the task a descriptive name, such as “Change Sheets,” “Quick Clean,” or “Deep Cleaning.” This helps your team identify their assignments at a glance. - Set Duration:
Specify how long the task should take. For example, a quick touch-up might be 10 minutes, while a deeper cleaning session could be 30 minutes or longer. - Define Repetition Intervals:
Choose how often the task repeats. You can set it to occur every few days or weeks, depending on your property’s needs. For example:- Change Sheets: Every 2 days
- Deep Clean: Every 7 days
- Link to Booking Events (Optional):
You can configure tasks to only occur when a booking is active, making it easier to ensure rooms are ready for guests. Additionally, set tasks to be triggered on check-in or check-out days:- Only While Booking: The task will only be scheduled if the room is currently booked.
- Happens on Check-In: Assign a quick clean task on the day new guests arrive.
- Happens on Check-Out: Schedule a thorough cleaning task for the day guests leave, ensuring the unit is refreshed for the next arrival.
- Assign to Units:
Select which units or rooms the task applies to. You can choose all units or a subset of your property based on the task’s relevance. - Save Your Task:
Once all details are set, click “Save” to add the task to your housekeeping calendar.
Example:
- Task Name: Checkin Clean
- Duration: 15 minutes
- Interval: Only on Check-In days
- Units: All private rooms
Visualizing Tasks on the Calendar
The Housekeeping App displays a calendar view showing both your bookings and assigned housekeeping tasks. This provides a complete picture of what’s happening each day:
- Identify Tasks Easily:
Tasks are visually placed on the calendar, allowing you to quickly see which cleanings are due and whether they’re linked to arrivals, departures, or routine schedules. - Drag and Drop Adjustments:
Need to reschedule a task? Simply drag and drop the task on the calendar to a different time or day. This flexibility ensures you can adapt to last-minute changes with ease.
Tips for Effective Housekeeping Management
- Standardize Task Naming: Use clear, consistent naming conventions to avoid confusion. For example, “Checkin Clean” and “Checkout Clean” are instantly understandable.
- Leverage Repetitions: Automate routine tasks to save time. Setting tasks to repeat at intervals reduces manual assignments and helps maintain a regular cleaning cadence.
- Monitor Occupancy: By linking tasks to bookings, you ensure your team only cleans when necessary, maximizing efficiency and minimizing wasted labor.
- Stay Flexible: If a guest requests a late checkout, simply adjust the housekeeping task by dragging it to a new time slot in the calendar.
Conclusion
The Housekeeping App in MangoBeds makes it easier than ever to keep your property in top shape. By scheduling tasks in advance, automating repetitive duties, and visualizing everything on a single calendar, you and your team can operate more efficiently. Install the app, set up your tasks, and watch as the housekeeping workload becomes smoother, more organized, and ultimately more effective.
Start today, and give your guests the consistently clean, welcoming environment they deserve.