Keep Everything in One Place: Add Documents to Bookings
Ever scrambled through inboxes hunting for a guest’s passport scan or a bank transfer receipt? Same. That’s why bookings in Mangobeds let you attach the important stuff right where you manage the stay—so nothing gets lost and everyone’s on the same page.
What you can store (and why it helps)
- IDs & visas: passport, residency docs — quick KYC checks.
- Invoices & receipts: pro-forma, final invoice, bank transfer proof — fewer “did you get it?” messages.
- Agreements & waivers: house rules, deposit terms, liability forms — signed and findable.
- Operational docs: arrival instructions, special permits, company POs — your team won’t chase links.
All files live inside the booking, with timestamps and who uploaded them.
Add a document (30 seconds)
- Open the booking.
- Go to Documents.
- Upload and pick a file.
- Save. Done.
Working with documents
- Preview / Download: open inline or save locally for checks.
- Delete: remove mistakes or duplicates.
- Tag in notes: use clear names so teammates know what’s what.
Best practices
- One booking = one home for all paperwork. No email fishing.
- Standardize names:
YYYY-MM-DD_GuestName_DocType.pdf. - Add before arrival: IDs, payment proof, signed rules — fewer check-in delays.
- Keep sensitive docs lean: only what you actually need for ops/legal.
Conclusion
Stop hopping between emails, drives, and chats. Upload docs straight to the booking, keep an audit trail, and give your team exactly what they need—right when they need it. Faster ops, fewer headaches, happier guests.
