Mangobeds is here to simplify the management of your retreats, coliving pop-ups, and workations. Follow these steps to set up your account and get everything ready for your upcoming events.

Step 1: Create an Accommodation

Begin by adding accommodations for your event attendees.

Navigate to the Accommodations Section:

1. Go to the Main Dashboard.
2. Click on “Accommodations” in the sidebar.
3. Select Your Property (if you have multiple properties).
4. Click on “Accommodations” under your selected property.

Add a New Accommodation:

1. Click on “New Accommodation.”
2. Fill in the Required Details:
   • Accommodation Type: Choose the type that best fits your event (e.g., shared room, private room).
   • Name: Give your accommodation a recognizable name.
   • Description: Provide details about the accommodation.
3. Add Images: Upload images to showcase the accommodation to potential attendees.
4. Save Your New Accommodation.

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Step 2: Set Event Dates

Specify the dates for your event to prevent bookings outside the event period.

Set Availability Dates in the Booking Form:

1. Navigate to “Booking Forms”:
   • From the dashboard, click on “Booking Forms.”
2. Create or Edit a Booking Form:
   • Click on “New Booking Form” or select an existing form to edit.
3. Set “Available From” and “Available Until” Dates in the advanced settings:
   • Available From: Select the start date of your event.
   • Available Until: Select the end date of your event.
   • This ensures that bookings can only be made within these dates.
4. Save Your Booking Form.

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Step 3: Prepare Your Email Communications

Automate and personalize your communications with attendees.

Set Up Email Templates:

1. Navigate to “Settings”:
   • Click on “Settings” in the dashboard.
2. Select “Email Communications”:
   • Find the section dedicated to email templates.
3. Customize Your Emails:
   • Booking Confirmation Email: Thank attendees for booking and provide event details.
   • Pre-Event Reminder Email: Send reminders as the event approaches.
   • Post-Event Follow-Up Email: Thank attendees and gather feedback.
4. Include Relevant Information:
   • Event schedule, what to bring, and any other essential details.
5. Save Your Email Templates.

For detailed instructions, visit our guide on How to Manage Your Communication Emails in Mangobeds.

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Step 4: Make a Test Booking

Ensure everything is working smoothly by making a test booking.

Test Your Booking Form:

1. Navigate to “Bookings”:
   • Click on “Bookings” in the dashboard.
2. Click on “New Booking.”
3. Use the Booking Form to Make a Reservation:
   • Select the event accommodation.
   • Fill in attendee information.
   • Proceed through the booking process.
4. Verify Details:
   • Check that all information is correct.
   • Ensure that the booking confirmation email is received.
5. Save the Booking.

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Step 6: Create Promotion Codes

Attract more attendees by offering promotional codes and referral incentives.

Set Up Promotion Codes:

1. Navigate to “Promotions”:
   • Click on “Promotions” in the dashboard.
2. Click on “Coupon”
3. Choose the kind of coupon:
   • Select the option to create a new coupon code.
4. Configure the Promotion:
   • Code: Create a unique code (e.g., EARLYBIRD, FRIENDS10).
   • Discount Type: Choose between a percentage or fixed amount.
   • Discount Value: Set the discount amount.
   • Valid Until: Specify the date range when the code can be used.
5. Save the Promotion Code.

Share Your Promotion Codes:

• Referral Links: Create unique links to share with partners or influencers.
• Marketing Channels: Share codes via email campaigns, social media, or your website.

More information about promotions and coupon codes

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Congratulations!

You’ve successfully set up your Mangobeds account for your retreat, coliving pop-up, or workation event. By following these steps, you’re now ready to manage your event efficiently, automate communications, and provide a seamless booking experience for your attendees.

If you need further assistance, our support team is always here to help. Happy hosting!

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